Strategic consultancy
• Data analysis of previous editions such as attendance, income and expenditure
• Advice on the determination of registration, exhibition and sponsorship fees
• Financial management and advising (budget elaboration and monitoring, invoicing, incomes collection, expenses management and monitoring, clearance of accounts and elaboration of the accounting records)
Registration. Personal care to every attendee
• Online registration management
• Invoicing and payment control and monitoring
• Personalized assistance to participants
Scientific content and speakers. The key for success for increasing attendance
• Online management abstracts reception, evaluation and confirmation process
• Assistance to chairpersons, speakers (including the coordination of travel, transfers and accommodation)
• Planning and organization of the oral and poster sessions
• Advising on the publication of the abstract book
• Onsite coordination of the oral and poster sessions
Venue. Strategic point for the success of your meeting
• Advising on the selection of venue
• Negotiation with the venues in order to get the most advantageous economic agreements
• Colloboration with the venues of all the necessary aspects for an excellent development of the meeting
Sponsorship and exhibition. Our aim is to maximize the ROI for all stakeholders involved
• Management of the data base of potential sponsors/exhibitors
• Hiring of the space needed for the commercial exhibition
• Elaboration of a floor plan with the distribution of the stands
• Elaboration of a promotional dossier for sponsors and exhibitors
• Promotion and sell of the sponsorship packages and stands
• Invoicing and payment control and monitoring
• Coordination and supervision of the exhibition assembly
• Onsite assistance to sponsors and exhibitors
Technical equipment, design, other services. Trustful suppliers are on our disposal
• Catering
• Technical equipment
• Auxiliary staff and hostesses
• Stands set up
• Printing or digital recording
• Signage and decoration
• Transportation
Social program. Creativeness- the key for success
• Planification and organization of the social and accompanying program
• Hiring of the venues and other required service
Housing. Hotel search for the best guaranteed rates
• Identification of the closest hotels to the venue of the Congresses and room block if required
• Negotiation of the most advantageous hotel rates for the Congresses
• Online management of the hotel reservations
Marketing and communication. Advice in marketing and communication
• Meeting website
• Meeting App
• Newsletters
• Social media 24/7
• WhatsApp mailing
• Elaboration of a promotion strategy in meetings related to the specialization
